DATE: March 30, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, City Engineer/Director of Engineering
Jonathan Marston, Assistant Director of Engineering
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2017-0082) with Civil Infrastructure Associates for the Goose Creek Inn Wastewater Treatment Plant Sanitary Sewer Connection Project in an Amount Not-to-Exceed $52,710.00 (3/30/2017 CIC 4-0)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a professional services agreement (PSA) with Civil Infrastructure Associates (CIA) for the Goose Creek Inn Wastewater Treatment Plant (WWTP) Sanitary Sewer Connection Project.
Background
The Goose Creek Inn WWTP (NPDES Permit TN0060216) is a small treatment facility that provides wastewater treatment for the Goose Creek Inn, B&G Rentals (property owner K&T Associates, LLC) and Mapco Family Centers, Inc. (currently inactive sanitary sewer service). The plant has been in operation since the 1960s and has since deteriorated, no longer capable of providing adequate treatment for discharge into Five Mile Creek (mile 2.2).
The Tennessee Department of Environment and Conservation (TDEC) performed a Compliance Evaluation Inspection (CEI) in September 2011 and in December 2015. On September 23, 2016, Commissioner Martineau issued a Commissioners Order and Assessment (Order) to Mr. Robert Moore Jr., owner of the Goose Creek Inn and treatment facility. In short, the Order requires an aggressive schedule to connect to the City of Franklin’s wastewater collection system and to abandon the Goose Creek Inn WWTP.
City staff is in the final phase of contract negotiations with the property owners. Staff anticipates contract signatures within the next 30 days. The agreement between the City and the three impacted property owners will require the property owners to pay 100% of the cost associated with the design, right-of-way and construction required to complete the project. To start design as soon as possible, staff is trying to obtain BOMA approval of the PSA so that we can begin the design as soon as the property owners sign the contract. The goal is to have the project under construction during the late summer months and early fall so that the construction will occur during the dry time of the year.
Financial Impact
The cost as negotiated with Civil Infrastructure Associates is for an amount not to exceed $52,710. All cost will be reimbursed by the property owners.
Recommendation
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Staff recommends approval of the PSA (COF Contract No. 2017-0082) with CIA for the Goose Creek Inn WWTP Sanitary Sewer Connection Project.