DATE: January 26, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Tallent, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
title
Acknowledge Report Of Option To Extend The Term Of Award For A Certain Procurement Having Been Recently Exercised (Contract No. 2015-0056)
body
Purpose
The purpose of this memorandum is to report that option to extend the term of award for a certain procurement has been recently exercised.
Background
An option to extend the term of award for the following procurement has been recently exercised:
|
Solicitation No. |
Contract No. |
Description |
Department |
Vendor |
Date of award of procurement |
Date of BOMA meeting at which contract was acknowledged |
Date of expiration of term of award prior to exercising latest option to extend |
Date of vendor accepting notice of intent to exercise latest option to extend |
Date of expiration of term of award since exercising latest option to extend |
Anticipated or estimated value of latest option to extend |
|
2015-022 |
2015-0056 |
water distribution system leak detection services |
Water Management |
Rye Engineering PLC |
4/14/2015 |
4/14/2015 |
6/30/2016 |
11/14/2016 |
6/30/2017 |
$11,236.26 |
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Recommendation
rec
Staff recommends that the Board of Mayor and Aldermen acknowledge receipt of this report that an option to extend the term of award for a certain procurement has been recently exercised. A copy of the notice of intent to exercise this option, as accepted by the vendor, is attached.