DATE: November 30, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
title
Acknowledge report of procurement award to and execution of Procurement Agreement with TriStar Energy, LLC of Nashville, Tennessee on a cost-plus basis in the estimated total amount of $19,500 per year for supply and delivery upon demand of winterized diesel fuel to multiple delivery sites during a term of service (Purchasing Office Procurement Solicitation No. 2017-002; Contract No. 2016-0318)
body
Purpose
The purpose of this procurement is to purchase the supply and delivery upon demand of winterized diesel fuel to multiple delivery sites during a term of service. The winterized diesel fuel is intended for the following uses: (a) small equipment housed at The Park at Harlinsdale Farm; (b) generators at multiple remote locations; and (c) other uses that may be identified by the City during the term of service, possibly including City fleet vehicles that operate on the road.
Background
The City posted on October 6, 2016, on the Business Opportunities page of the City's website, a solicitation for bids for supply and delivery upon demand of an unknown quantity of winterized diesel fuel to multiple delivery sites during a term of service. (Publication in a newspaper was not necessary inasmuch as the value of purchases resulting from award of this procurement are anticipated to be less than the City's $25,000 sealed bid / public notice threshold.) In addition, bid documents were sent on or about the same date directly to eight (8) potential bidders known or thought to be interested in this solicitation. Bids from three (3) vendors were publicly reviewed following the bid submittal deadline on October 13, 2016. A tabulation of the bids received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible bid, ...
Click here for full text