DATE: October 26, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Mark Hilty, Water Management Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of procurement award to Monitoring & Management Services, LLC of Franklin, Tennessee in the total estimated annual amount of $50,760 for sanitary sewer pretreatment program support services for up to five (5) years for the Water Management Department (Purchasing Office Procurement Solicitation No. 2017-004; $40,000 budgeted in 431-82560-52219 for fiscal year 2017; Contract No. 2016-0312) (11-08-16 WS)
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Purpose
The purpose of this procurement is to purchase sanitary sewer pretreatment program support services (including Fats, Oils & Grease (FOG) Program Support and Industrial Pretreatment (IPP) Program Support), for a term of award of three (3) years with options to extend the term of award twice, each time for up to one (1) additional year, for a maximum possible term of award of five (5) years total. The previous contract has expired and includes no more options to extend.
Background
The referenced sanitary sewer pretreatment program support services are a necessary component of the Water Management Department's sanitary sewer pretreatment program which, in turn, is a necessary component of the department's compliance with Tennessee Department of Environment and Conservation rules and regulations on the subject. The Water Management Department finds it cost effective to outsource the referenced support services and recommends the City continue to contract for them.
The City published on September 8, 2016 a Notice to Proposers in the Williamson Herald for sanitary sewer pretreatment program support services. In addition, solicitation documents were sent on or about the same date directly to eight (8) potential proposers known or thought to be interested in this solicitation, or thought to ...
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