File #: 16-0895    Version: 1 Name:
Type: Item Approved on Behalf of the Board Status: Passed
File created: 10/10/2016 In control: Board of Mayor & Aldermen
On agenda: 10/25/2016 Final action: 10/25/2016
Title: Consideration of Change Order No. 1 to the On-Call Annual Contract for Traffic Signal and Interstate Lighting Modifications and Repairs (COF Contract No. 2015-0085) with S&W Contracting Company, Inc. for a Time Extension Through June 30, 2017
Sponsors: Streets
Attachments: 1. C2015-0085_TrafficSignalInterstateLighting_CO1.pdf

 

DATE:                                                               October 18, 2016

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Joe York, Director of Streets                     

                                          

SUBJECT:                                          

title

Consideration of Change Order No. 1 to the On-Call Annual Contract for Traffic Signal and Interstate Lighting Modifications and Repairs (COF Contract No. 2015-0085) with S&W Contracting Company, Inc. for a Time Extension Through June 30, 2017

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Purpose

The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to the On-Call Annual Contract for Traffic Signal and Interstate Lighting Modifications and Repairs (COF Contract No. 2015-0085) with S&W Contracting Company, Inc. for a time extension through June 30, 2017.

 

Background

The Streets Department utilizes several on-call contractors to construct improvements and repairs to City infrastructure.  As the title implies, the On-Call Annual Contract for Traffic Signal and Interstate Lighting Modifications and Repairs is specifically used to modify and repair to traffic signals and interstate lighting owned and operated by the City.

 

On July 14, 2015, the BOMA approved Resolution 2015-43. Which awarded the On-Call Annual Contract for Traffic Signal and Interstate Lighting Modifications and Repairs (COF Contract No. 2015-0085) to S&W Contracting Company, Inc.  Because this is an annual contract, with funding supplied from the operating budget, this contract must be extended on a yearly basis.  Change Order No. 1 would extend the contract time until June 30, 2017, which is the end of the current, fiscal year (FY) 2017.

 

Financial Impact

No funding is allocated with this contract.  The actual amount of funding to be utilized by this contract will be based directly on the approved, annual operating budget of the Streets Department.

 

Recommendation

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Staff recommends approval of Change Order No. 1 to COF Contract No. 2015-0085 with S&W Contracting Company, Inc. for a time extension through June 30, 2017.