DATE: October 18, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Joe York, Director of Streets
SUBJECT:
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Consideration of Change Order No. 1 to the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) with Sessions Paving Company for a Time Extension Through June 30, 2017
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 1 to the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) with Sessions Paving Company for a time extension through June 30, 2017.
Background
The Streets Department utilizes several on-call contractors to construct improvements and repairs to City infrastructure. As the title implies, the On-Call Annual Contract for Stormwater and Drainage Improvements is specifically used to construct improvements and repairs to City stormwater infrastructure.
On July 14, 2015, the BOMA approved Resolution 2015-42, which awarded the On-Call Annual Contract for Stormwater and Drainage Improvements (COF Contract No. 2015-0084) to Sessions Paving Company. Because this is an annual contract, with funding supplied from the operating budget, this contract must be extended on a yearly basis. Change Order No. 1 would extend the contract time until June 30, 2017, which is the end of the current, fiscal year (FY) 2017.
Financial Impact
No funding is allocated with this contract. The actual amount of funding to be utilized by this contract will be based directly on the approved, annual operating budget of the Streets Department.
Recommendation
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Staff recommends approval of Change Order No. 1 to COF Contract No. 2015-0084 with Sessions Paving Company for a time extension through June 30, 2017.