DATE: September 2, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Pumpkinfest Sponsored by the Heritage Foundation in Downtown Franklin on October 29, 2016 (09-13-16 WS).
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Purpose
The purpose of this memorandum is to outline conditions for recommendations for approval of Pumpkinfest.
Background
Pumpkinfest is an annual event organized by the Heritage Foundation. The event is scheduled for Saturday, October 29th and consists of entertainment, a kids area, and arts & crafts.
Recommendation
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Staff recommends approval with the following conditions:
* Applicant shall meet with staff for walk through at least five days prior to event.
* Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. prior to event.
* Applicant will provide a $1,000 damage deposit to City prior to event.
* Applicant will use the lobby area in City Hall to allow vendors to sign-in on Friday evening and Saturday morning.
* Applicant will provide at least one portable restroom trailer to be available for attendees. City will provide water and electricity for the trailer.
* No parking along Fourth Avenue South (only City vehicles)
* Church Street Parking Lot will be closed for official vehicles.
* No parking along Church Street
Building & Neighborhood Services:
* Special Event Electrical Permit will be required.
* No stakes should be placed in ground at City Hall (Third Avenue South)
Risk Management:
* Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
* Any accidents or injuries occurring during the event should be reported to City representatives immediately.
Streets Department:
* Fourth Avenue North & South will close at 5 a.m. on Friday, October 28th.
* "No Parking after 3 p.m." signs will be placed along Main Street on Friday morning.
* Food vendors m...
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