DATE: August 31, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Joe York, Streets Department Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Neely Coble Co., Inc. Of Nashville, Tennessee In The Total Amount Of $107,470 For One (1) New And Unused Single Rear Axle Dump Truck For The Maintenance Division Of The Streets Department (Purchasing Office Procurement Solicitation No. 2017-001; $115,000 Budgeted, Scheduled To Be Financed By Means Of The City's FY2017 Master Lease Arrangement; Contract No. 2016-0259) (08/23/16 Work Session)
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Purpose
The purpose of this procurement is to purchase new and unused single rear axle dump truck for the Maintenance Division of the Streets Department. This equipment would be utilized in daily maintenance operations of the department, including during inclement weather and seasonal operations. The new equipment would replace an existing truck that is scheduled this current fiscal year to be removed from service.
Background
The City published on July 21, 2016 a Notice to Bidders in the Williamson Herald for a minimum of one (1) new and unused single rear axle dump truck. In addition, bid documents were sent on or about the same date directly to nine (9) potential bidders known or thought to be interested in this solicitation. Bids from four (4) vendors were publicly opened at the bid opening held on August 4, 2016. A tabulation of the bids received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible bid, from Neely Coble Co., Inc. of Nashville, Tennessee, is in the total amount of $107,470 for a 2016 Rogers 100RM3X1 dump body and 2016 Parker 5390 hoist mounted on a 2017 Freightliner M2-106 cab and chassis. This bid was identified because it is the lowest bid that meets or exceeds the City's intention as expressed and implied by t...
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