DATE: August 25, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of Change Order No. 2 to the Construction Contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC for the 3rd Avenue North Trail/Greenway Project (Bicentennial Park Phase I, TDOT PIN 109424.00) for an INCREASE of $17,172.85 and a Time Extension of 23 Calendar Days (8-25-16 CIC 4-0).
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 2 to the construction contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC for the 3rd Avenue North Trail/Greenway Project (Bicentennial Park Phase I, TDOT PIN 109424.00).
Background
The 3rd Avenue North Trail/Greenway (Bicentennial Park Phase I) construction contract was awarded by the BOMA to Jones Bros. Contractors, LLC on August 11, 2015, in the amount of $1,253,257.31. The original contract completion date was scheduled for May 17, 2016 (240 Calendar Days). Change Order No. 1 was approved by the BOMA on June 14, 2016. Change Order No. 1 included small changes required to properly complete the project and a request for additional time to the construction contract (75 additional calendar days).
The proposed Change Order No. 2 details include the following:
1. To add 23 calendar days to the original contract time due to weather delays and additional items of work. New contract completion date is August 23, 2016.
2. Addition of pay items for construction layout due to revisions to the placement of park benches and the location of the remnant wall at Point Park.
3. Addition of pay item for jacked or bored conduit and traffic rated pull box so that power can be provided to service Point Park due to other conduits having fiber, etc. within them.
4. Addition of mobilization for JBC due to the Main Street Festival (04/23/16). JBC had to move equipment and materials in order to secure the site due to the amount of visitors that were anticipated for the event in downtown Franklin.
5. Removal of hardwood mulch from the project and replacement with pine straw (requested by Parks Department).
6. Addition of cost to lower/relocate existing irrigation mainline at the overlook structure and brick walk near the intersection of 3rd and 4th Avenues due to sidewalk conflicts.
7. Addition of River Rock to Water Stairs in order to minimize wash out of originally designed mulch and plant material during high water levels, thus reducing Parks Department maintenance.
See attached Exhibit A for the Change Order No. 2 documentation.
Financial Impact
A $100,000.00 contingency allowance was already approved for this construction project per Resolution 2015-46. Change Order No. 1 was a contract increase of $32,269.60. This created a new Contract Price of $1,285,526.91. The project contingency was reduced to $67,730.40 to cover this cost increase.
Change Order No. 2 to the construction contract (COF Contract No. 2014-0037, Resolution 2015-46) with Jones Bros. Contractors, LLC is a contract increase of $17,172.85. This creates a new Contract Price of $1,302,699.76. The project contingency will be reduced to $50,557.55 to cover this cost increase.
Recommendation
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Staff recommends approval of Change Order No. 2 to the construction contract (COF Contract No. 2014-0037) with Jones Bros. Contractors, LLC.