DATE: August 10, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Celebration of Nations benefitting Sister Cities in Downtown Franklin on October 8, 2016 (08/23/16 Work Session)
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Purpose
The purpose of this memorandum is to outline recommendations for the Celebration of Nations event requested by Sister Cities of Franklin and Williamson County.
Background
The City has received a request from Sister Cities to hold their annual Celebration of Nations event in Downtown Franklin on October 8th. Celebration of Nations features multi-cultural performances, music, singing and dancing and Art. Sister Cities is requesting the use of Fourth Avenue South and the alley next to the Fourth Avenue Parking Garage (Main Street would remain open). The event includes a beer tasting component. This year, the event will begin at 10 a.m. and end at 8 p.m. Sister Cities has requested that all City fees be waived.
Recommendation
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Staff recommends approval of the event application with the following conditions:
* Applicant will provide a $1,000 refundable damage deposit to City prior to event.
* Applicant will work with the Downtown Franklin Association to notify the affected area.
* Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
* Streets Department:
o Department will set-up closure and provide barricades beginning at 6 a.m.
o Applicant or designee will stay present at event until all vendors are gone.
o Department will provide clean-up crew for after the event.
* Police Department:
o Applicant will hire the required number of extra-duty Franklin Police Officers to provide security and crowd control. This cost will not be waived.
o Pursuant to Franklin Municipal Code Section 11-403(3), amplified sound will only be permitted in the are...
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