DATE: July 27, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Eat the Street 2017 benefitting 21st Drug Court in Downtown Franklin on May 5, 2017 (08/09/16 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for the Eat the Street event benefitting the 21st Drug Court.
Background
The 21st Drug Court is an organization dedicated to breaking the cycle of addiction through intervention, treatment, and rehabilitation for eligible adult offenders within the 21st Judicial District. They have submitted an event permit application for Friday, May 5, 2017 for their fifth annual "Eat the Street." The event is held on the Third Avenue North extension (Bicentennial Park). Eat the Street features 45 food trucks/carts, live music, and a children's play area. Estimated attendance is 10,000.
Recommendation
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Staff recommends approval with the following conditions:
o Applicant will provide detailed map/layout to City detailing location of trucks, etc. prior to event.
o Applicant will provide a $1000 damage deposit to City prior to event.
o Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
o Portable lights are needed for the event
o Applicant will work with Parks Department to determine which areas of Bicentennial Park are available for use during the event.
Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
Police Department:
o Applicant will hire the recommended extra-duty Franklin Police Officers to provide security and traffic control.
o Applicant will work with Police Department, along with Streets and Traffic Operations, to determine plan for street closures and parking.
Streets Department:
o Department will block parking on the morning of May 5th.
o Applicant or designee will stay present at even...
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