DATE: July 22, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Paul Holzen, Director of Engineering
Patricia McNeese, Utilities Project Manager
SUBJECT:
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Consideration of Supplement #1 to TDOT Contract No. 7698 (COF 2011-0051) with the Tennessee Department of Transportation for the Mack Hatcher Northwest Water Line Relocation Contract (07/28/16 CIC 4-0).
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Purpose
The purpose of this memorandum is to provide information to the Board of Mayor and Aldermen (BOMA) for the consideration of Supplement #1 to the existing contract with TDOT (Contract No. 7698) for the relocation of the water lines for the Mack Hatcher Northwest Extension project.
Background
The original contract was approved by BOMA at the April 26, 2011 meeting. The original construction cost estimate, that was completed almost 6 years ago, was a preliminary number based on the water lines within the right-of-way. As staff started work on the design, the estimated construction cost substantially increased due to the scope of necessary relocations.
Financial Impact
The contract supplement will increase the reimbursement amount associated with the water line relocation for the Mack Hatcher Northwest Extension Project. The original amount approved was $100,783.81 and will be increased to $914,000. This increase in cost will be absorbed by the state as a part of the project cost.
Recommendation
Staff recommends approval of the contract referenced above.