DATE: May 24, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Vernon Gerth, Assistant City Administrator, for Community and Economic Development
SUBJECT:
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Consideration Of A Lighting Maintenance Agreement Between The City Of Franklin And Charlton Green, Sections II & III, Home Owners Association, Inc. (COF Contract 2016-0053)(05-24-2016 WS)
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a proposed decorative lighting agreement with the Charlton Green Subdivision Homeowners Association (HOA) for Sections II and III for the purpose of installing and maintaining four (4) gas lights within the Watercress Drive public right-of-way and, for extending electric service to an adjacent median located immediately south of an existing bridge.
Background
The Charlton Green Subdivision is served by two, separate Homeowners Associations. Section 1 is comprised of 12 parcels (11 dwellings) and Sections II and III is comprised of 53 parcels. The Homeowners Association for Sections II and III desires to install and maintain four (4) decorative gas lights on a bridge located within the Watercress Drive public right-of-way and, extend electric service to an adjacent median located immediately south of the bridge and within the watercress Drive right-of-way. The Homeowners Association for Sections II and III agrees to accept all cost obligations for installation and future maintenance including the costs associated with the gas and electric services.
Since last summer, staff engaged representatives from both HOA Boards on multiple occasions to facilitate this agreement. Even though the two HOA’s share in maintenance responsibilities of the landscaping and guard house at the front entrance to the subdivision, the Homeowners Association for Section 1 decided not to be a party to this agreement for the new decorative gas lights and extending the electric service to the median.
Financial Impact
The Homeowners Association for Sections II and III has agreed to accept responsibility for all costs associated with the installation and maintenance of the four (4) decorative gas lights, extending electric power to an adjacent median, and the monthly gas and electric service bills. There are no financial obligations for the City, except for the staff time spent since last summer to facilitate discussions and draft the attached agreement.
Recommendation
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Staff recommends approval of contract 2016-0053.