DATE: January 14, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Acknowledge report of award to TriStar Energy, LLC of Nashville in the unit amount of $1.57 per gallon for the one-time delivery of generator fuel to thirteen (13) specified facilities of the City (Purchasing Office Procurement Solicitation No. 2016-014; budgeted in respective departments of the City; Contract No. 2015-0409)
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Purpose
The purpose of this procurement is to purchase delivered generator fuel for the following thirteen (13) facilities of the City:
* Three (3) radio antennae tower sites
* Water Reclamation Facility
* City Hall
* Police Department headquarters
* Sanitation and Environmental Services Department headquarters
* Six (6) fire stations
Background
On December 8, 2015, the City posted a request for price quotes on the Business Opportunities page of the City's website and on the Vendor Registry website also used by the Purchasing Office. In addition, the request for price quotes was sent on or about the same date directly to five (5) potential quoters known or thought to be interested in this solicitation. One (1) price quote was received by the December 9, 2015 submittal deadline. A tabulation of the price quotes received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible price quotes, from TriStar Energy, LLC of Nashville, is in the unit amount of $1.57 per gallon for delivered generator fuel as specified. This price quote was identified because it is the lowest price quote that meets or exceeds the City's intention as expressed and implied by the City's specifications as well as the instructions, terms and conditions pertaining to this procurement solicitation. This purchase wound up being of a total of 1,124 gallons for a total of $1,764.68 which will ...
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