DATE: January 11, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Main Street BrewFest sponsored by the Downtown Franklin Association on May 7, 2016 in Downtown Franklin (01/26/16 Worksession) .
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Purpose
The purpose of this memorandum is to outline recommendations for the Franklin Main Street Brewfest in Downtown Franklin.
Background
The Main Street Brew Fest is an annual beer tasting event in Downtown Franklin. This year, the applicant is requesting the event be moved to May. This is a ticketed event that includes the tasting of over 50 craft beers. The event also includes food vendors and live entertainment (no stages). Another change for 2016 is the time of the event. In previous years, it’s been held in the evening. This year’s request is 2 p.m. until 6 p.m. Attendance is expected to be 2,500. Street Closure is Main Street from 2nd Avenue to Fifth Avenue; Fourth Avenue from the parking garage to the alley; and Third Avenue from Church Street to the alley. Trolley and taxi-cab service will be available on-site.
Recommendation
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Staff recommends approval with the following conditions:
• Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. prior to event.
• Applicant will provide a $1,000 damage deposit to City prior to event.
• Applicant will use City Hall for check-in and volunteer training.
Risk Management:
• Applicant will provide certificate of insurance naming the City as additional insured. Certificate should include liquor liability.
Police Department:
• Applicant will hire recommended number of extra-duty Franklin Police Officers to provide security.
• Officers will work until streets are re-opened to traffic.
• Applicant has requested amplification for musicians that are performing as part of the event. Pursuant to Franklin Municipal Code Section 11-403(3), these are the only locations at which amplified sound will be permitted during this event.
Revenue Management:
• Applicant must obtained a Beer Permit from the City’s Beer Board
• Applicant will provide a complete list of vendors to the City prior to the event.
Streets Department:
• All requested streets will close at 5 a.m. on Saturday, May 7th.
• Applicant or designee will stay present at event until all vendors are gone.
• Department will provide clean-up crew for after the event.
Sanitation and Environmental Services Department:
• Department will provide employees for cleanup during event.
• Applicant will supply name of grease hauler for food vendors.
Water Department
• Tap needed on hydrant at Fourth and Main
Fire Department/EMS
• Applicant will contact department to schedule inspections