DATE: October 28, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Joe York, Streets Director
Steve Grubb, Assistant Streets Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Bid Award To Turfmaker Corporation Of Rowlett, Texas In The Total Lump-Sum Amount Of $28,190 For A Minimum Of One (1) New And Unused Trailer-Mounted Hydroseeder For The Stormwater Division Of The Streets Department (Purchasing Office Procurement Solicitation No. 2016-012; $31,925 To Be Budgeted In 135-89520-43120 For Fiscal Year 2016; Contract No. 2015-0367) (11/10/15 WS)
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Purpose
The purpose of this procurement is to purchase a trailer-mounted hydroseeder for the Stormwater Division of the Streets Department. This equipment would be used as a resource to apply grass seed, tackifier and hydro mulch, to help achieve ground cover/stabilization. The new equipment would be an addition to the Streets Department's fleet of equipment.
Background
The City published on October 8, 2015 a Notice to Bidders in the Williamson Herald for a minimum of one (1) new and unused trailer-mounted hydroseeder. In addition, bid documents were sent on or about the same date directly to five (5) potential bidders known or thought to be interested in this solicitation. Bids from two (2) vendors were publicly opened at the bid opening held on October 22, 2015. A tabulation of the bids received for this solicitation is attached.
Financial Impact
The apparent lowest, most responsive and responsible bid, from Turfmaker Corporation of Rowlett, Texas, is in the amount of $28,190 for the specified equipment. This bid was identified because it is the lowest bid that also closely meets or exceeds the City's intention as expressed and implied by the City's specifications as well as the instructions, terms and conditions pertaining to this procurement solicitation. The St...
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