DATE: November 3, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Mark Hilty, Water Management Director
Michelle Hatcher, Water Management Assistant Director
Juan Davis, Water Reclamation Superintendent
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Bid Award To Waste Management, Inc. Of Tennessee / Cedar Ridge Landfill Of Lewisburg, Tennessee In The Unit Price Amount Of $31.11 Per Ton For Sanitary Landfill Disposal Of Biosolid Sludge Produced At The Water Reclamation Facility For A Specified Term Of Award, With Options To Extend, For The Water Management Department (Purchasing Office Procurement Solicitation No. 2016-010; $330,750 Budgeted In 431-82270-52213 For Fiscal Year 2016; Contract No. 2015-0353) (11/10/15 WS)
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Purpose
The purpose of this procurement solicitation was to obtain competitive pricing for the sanitary landfill disposal of biosolid sludge produced by the sewerage treatment process at the City Water Reclamation Facility (wastewater treatment plant) and delivered by the City to that landfill for the Water Management Department. This service is necessary as long as the City chooses to landfill the biosolid sludge produced at the Water Reclamation Facility. The current arrangement, which commenced April 1, 2011, is due to expire at the end of December, 2015 and has no more options to extend the term of award. For the new arrangement, the initial term of award is three (3) years, effective January 1, 2016 and through December 31, 2018, with up to two (2) options to extend, each time for up to one (1) additional year. It is worth noting that the 2015 specifications include the following provision:
During the course of either the initial term of award or an optional extension to the initial term of award, if any such optional extension is exercised pursuant to the provision ... for doing so, the City sh...
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