File #: 15-0910    Version: 1 Name: Turkey Trot
Type: Event Permit Status: Passed
File created: 10/1/2015 In control: Board of Mayor & Aldermen
On agenda: 11/10/2015 Final action: 11/10/2015
Title: Consideration of Event Permit for the Turkey Trot 5K Sponsored by Graceworks Ministries on November 26, 2015 in Cool Springs (10/13/2015 WS)
Sponsors: Deb Faulkner
Attachments: 1. Turkey Trot REVISED App 2015.pdf

DATE:                                                               October 1, 2015

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Special Events Advisory Team

                                          

SUBJECT:                                          

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Consideration of Event Permit for the Turkey Trot 5K Sponsored by Graceworks Ministries on November 26, 2015 in Cool Springs (10/13/2015 WS) 

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Purpose

The purpose of this memorandum is to outline recommendations for the Turkey Trot 5K sponsored by Graceworks Ministries.

 

Background

Graceworks Ministries has submitted an application for their annual Turkey Trot 5K on November 26th (Thanksgiving Day).  The event begins and ends at D1 Sports.  Estimated attendance is 3000 participants and 3000 attendees.  The route includes the Galleria Blvd, Mallory Lane, and Bakers Bridge.  Street closure is from 7:30 a.m. until 10:30 a.m. 

 

Recommendation

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Staff recommends approval of the event application with the following recommendations:

                     Applicant will provide a $1,000 refundable damage deposit to City prior to event.

                     Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.

                     Applicant will coordinate with management of Cool Springs Galleria.

 

                     Risk Management:

o                     Applicant will provide a certificate of insurance naming the City as additional insured.

                     Police Department:

o                     Applicant will hire recommended number of Franklin Police Officers to secure the route.

o                     Applicant will work with Department on other logistics.

 

                     Sanitation and Environmental Services Department:

o                     Applicant will provide volunteers to clean up during and after event.