DATE: October 1, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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*Consideration of Event Permit for Juvenile Diabetes Research Foundation (JDRF) Ride to Cure Bike Ride on October 31, 2015 in the Cool Springs Area
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Purpose
The purpose of this memorandum is to outline recommendations for approval of the Juvenile Diabetes Research Foundation (JDRF) Event application.
Background
The Ride to Cure is an annual event organized by the Juvenile Diabetes Research Foundation. This is the second time the event will be held in Williamson County. The event is hosted by the Marriott and will begin and end at their corporate headquarters on Saturday, October 31st.
There will be a mass start at 7:30 a.m. with cyclists returning to the Marriott intermittently throughout the day. All cyclists should return by 5:00 p.m.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant will provide a $1,000 refundable damage deposit to City prior to event.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
• Police Department:
o Applicant will hire recommended number of Franklin Police Officers to provide traffic control at key intersections during departure. Cyclists will obey all traffic laws on return.
o Applicant will work with Williamson County Sheriff’s Office for traffic control in areas outside of the City limits of Franklin.
• Fire Department:
o Contact Franklin Fire Department for Tent and event inspections.