DATE: September 23, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Deborah Faulkner, Chief of Police
Chris Gentry, Deputy Chief of Police
David Barker, Fleet Maintenance Supervisor
Brian Wilcox, Purchasing Manager
SUBJECT:
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*Consideration Of Bid Award To Truckers Lighthouse, Inc. Of Nashville, Tennessee In The Total Lump-Sum Amount Of $76,711.90 For After-Market Up-Fitting Of Ten (10) New Police Vehicles For The Police Department (Purchasing Office Procurement Solicitation No. 2016-009; Purchase Not Itemized In Budget For Fiscal Year 2016; Contract No. 2015-0334)
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Purpose
The purpose of this procurement is to purchase after-market up-fitting of a minimum of ten (10) new police vehicles. The after-market up-fitting includes supply and/or installation of certain after-market equipment and ancillary parts, including the light bar and siren package, other lighting, push bumper, partition between front and rear seating, gun rack, console and wiring modifications, camera and laptop mounting hardware, antenna, storage box and exterior graphics for the vehicles before they are put into service for the first time. The new vehicles, which are 2016 Ford SUVs and are being purchased as a separate transaction pursuant to Tennessee statewide contract, are already on order. The bidder who is awarded the after-market up-fitting is to pick up the vehicles from the City, take the vehicles to the up-fitter's location to render the specified services, and then return the vehicles to the City. The new vehicles are intended to replace vehicles currently in the Department's vehicle fleet that are scheduled to be removed from service this current fiscal year due to age and condition.
Background
The City published on September 3, 2015 a Notice to Bidders in the Williamson Herald for after-market up-fitting of a minimum of ten (10) police vehicles. I...
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