DATE: September 24, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
David Parker, City Engineer/CIP Executive
Paul Holzen, Director of Engineering
William Banks, Staff Engineer
SUBJECT:
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Consideration of a Professional Services Agreement (COF Contract No. 2015-0292) with Smith Seckman Reid, Inc. (SSR) for the Water Line Relocation Design on the Franklin Road Corridor Improvements Project, from the Harpeth River Bridge to Harpeth Industrial Court, for a Lump Sum Fee of $55,500.00 (09/24/15 CIC 3-0)
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning a Professional Services Agreement (COF Contract No. 2015-0292) with Smith Seckman Reid, Inc. (SSR) for the Water Line Relocation Design on the Franklin Road Corridor Improvements Project (also known as the Franklin Corridor & Connector Streets Economic Development Project Segment One- Franklin Road).
Background
On July 1, 2005, the City entered into a Professional Services Agreement with EG&G, Inc. for the Design of the Franklin Corridor & Connector Streets Economic Development Project - Segment One. The original Segment One phase included the following projects: Third Avenue North, Fifth Avenue North, Columbia Avenue, and Hillsboro Road. On June 19, 2007, the Board approved Amendment #6 to EG&G’s Segment One PSA for the preliminary design of Franklin Road, from the Harpeth River Bridge to Harpeth Industrial Court (Approx. 3,200 L.F.), in the amount of $195,250.00. On September 9, 2008, the Board approved Amendment #9 to EG&G’s Segment One PSA for the final design of Franklin Road in the amount of $420,000.00. The final construction plans and specifications were never completed due to the economic downturn of 2008 and was shelved, until recently. On September 8, 2009, BOMA approved the FY 2010-2014 CIP Projects and Priority Ranking. Franklin Road had a Priority Ranking of 8, but was not funded for ROW Acquisition or Construction.
On March 13, 2014, BOMA approved Resolution 2014-13, A Resolution to Adopt the Funding Plan for the FY 2014-2018 CIP (Capital Investment Plan). Included in this resolution was funding approval for the final design of Franklin Road, Harpeth Bridge to Harpeth Industrial Court, totaling $150,000 under General Obligation Bond(s). The Franklin Road Project Priority Ranking moved up to #3.
On October 14, 2014, the BOMA approved a professional services agreement (COF Contract No 2014-0209) that authorized EG&G/CT Consultants to complete the remaining steps to finalize the Franklin Road construction plans and specifications. Because the project was shelved for so long, additional funds were required to update the survey and complete the design. That PSA did not include water line or sanitary sewer line design work.
This new PSA with SSR (COF Contract No. 2015-0292) includes the water line relocation design work required to complete the final construction plans for the Franklin Road Corridor Improvements Project. A separate PSA with SSR for the sanitary sewer relocation design work will also be brought to the BOMA for approval.
Financial Impact
Water line relocation design services with SSR are at a lump sum cost of $55,500.00. See the PSA’s Attachment A for SSR’s proposal.
Recommendation
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Staff recommends approval of COF Contract 2015-0292 with Smith Seckman Reid, Inc. (SSR) in a lump sum amount of $55,500.00.