File #: 14-679    Version: 1 Name:
Type: Contract/Agreement Status: Passed
File created: 11/19/2014 In control: Board of Mayor & Aldermen
On agenda: 1/13/2015 Final action: 1/13/2015
Title: Consideration of Change Order No. 5 (Final Change Order) to the Construction Contract for the 3rd Avenue North Extension Project (Bicentennial Park Phase I) (COF Contract No. 2012-0089) for a decrease in the amount of $36,010.99 (12/09/14 WS)
Sponsors: Paul Holzen
Attachments: 1. COF2012-0089 3rd Ave N Ext - CO#5 EXHIBITA 12-10-14
DATE:                  November 19, 2014
 
TO:            Board of Mayor and Aldermen
 
FROM:            Eric Stuckey, City Administrator
            David Parker, City Engineer/CIP Executive
            Paul Holzen, Director of Engineering
            William Banks, Staff Engineer
            
SUBJECT:            
title
Consideration of Change Order No. 5 (Final Change Order) to the Construction Contract for the 3rd Avenue North Extension Project (Bicentennial Park Phase I) (COF Contract No. 2012-0089) for a decrease in the amount of $36,010.99 (12/09/14 WS)
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Purpose
The purpose of this memorandum is to recommend approval to the Board of Mayor and Aldermen (BOMA) of Change Order No. 5 (Final Change Order) to the construction contract with SiteSolutions/The Parkes Companies, Inc. for the 3rd Avenue North Extension Project (Bicentennial Park Phase I)(COF Contract No. 2012-0089).
 
Background
The 3rd Avenue North Extension (Bicentennial Park Phase I) construction contract was awarded by BOMA to The Parkes Companies, Inc. on August 14, 2012, for $4,795,129.72.  The anticipated project completion was September 2013.  Change Order No. 1 was approved by BOMA on October 23, 2012, for a decrease of $416,362.43. It replaced some existing bid line items with the alternate Redi-Rock Wall bid line items, causing a substantial cost savings.  Change Order No. 2 was approved by BOMA on January 8, 2013, which included small changes required to properly complete the project, but no contract price increase.  Change Order No. 3, a cost increase of $242,409.68, was approved on February 12, 2013, and included adding limestone caps for the bridge, Redi-Rock bridge headwall and a credit for reducing the size of our water main from 10" to 6".  Change Order No. 4 was approved by BOMA on August 8, 2013, included a time extension of 120 days for a total contract time of 485 calendar days (originally 365, plus 120).
 
This Change Order No. 5 includes both the balancing of final line item quantities (Project Closeout) and a request for additional time to the construction contract.  Change Order details include the following:
1.   Modify contract time as follows:
a.   26 calendar days for redesign of Wall#2 Extension using Redi-Rock      
b.   18 calendar days for unanticipated rock excavation for 5th Ave. sewer             
c.   62 calendar days for "weather impact" days
d.   177 calendar days allowed for the elimination of any and all liquidated damage claims by the City and any and all additional monetary damage claims by the contractor. See attached Claim and Liquidated Damages letter dated September 19, 2014.
2.   Adjust final cost/quantities per attached Change Order Summary.
 
See attached Exhibit A for the Change Order No. 5 documentation.  
 
Financial Impact
Change Order No. 5 to the construction contract (COF Contract No. 2012-0089) with The Parkes Companies, Inc. is a contract decrease of Thirty-Six Thousand Ten and 99/100 Dollars ($36,010.99).  This creates a new decreased Final Contract Price of Four Million Five Hundred Eighty-Five Thousand One Hundred Sixty-Five and 98/100 Dollars ($4,585,165.98).  
 
Recommendation
Staff recommends approval of Change Order No. 5 (Final Change Order) to the construction contract (COF Contract No. 2012-0089) with SiteSolutions/The Parkes Companies, Inc.