DATE: April 25, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Tour de Cure Bike Ride sponsored by the American Diabetes Association on June 11, 2016. (05/10/16 WS)
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Purpose
The purpose of this memo is to outline recommendations for approval of the Tour de Cure Event application for June 11, 2016.
Background
This is the fourth year for the American Diabetes Association’s request for the Tour de Cure to be held in the City of Franklin. The event is hosted by Franklin Park and will begin and end at this location on Carothers Parkway. There are four routes for the bike ride, with only one route being entirely in the City limits of Franklin (Family Ride). The rides begin at 7 a.m. with cyclists returning intermittently throughout the day. Estimated attendance for the event is 750. One hundred percent (100%) of the proceeds go to the American Diabetes Association.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant will provide a $1,000 refundable damage deposit to City prior to event.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
• Police Department:
o Applicant will hire the recommended number of Franklin Police Officers to provide traffic control.
o Applicant will work with Williamson County Sheriff’s Office for traffic control in areas outside of the City limits of Franklin.
• Fire Department:
o Contact Franklin Fire and WCEMS for medical services to be present at event.
o Contact Franklin Fire Department for Tent and event inspections.