DATE: June 9, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit Application for Raise the Roofs on August 15, 2015 at the Park at Harlinsdale Farm Sponsored by Friends of Franklin Parks (06/23/15 WS).
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Purpose
The purpose of this memo is to outline recommendations for the Raise the Roofs event at The Park at Harlinsdale Farm.
Background
The Friends of Franklin Parks are requesting the use of Harlinsdale Farm for a “Raise the Roofs” event on August 15, 2015. The event is an equestrian-themed event with music, food, beverages, and horse demonstrations. Tickets will be sold to the event. Proceeds will go to support Friends of Franklin Parks projects. They anticipate 200 attendees.
Recommendation
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Staff recommends approval with the following conditions:
• Waiving of application fee, damage deposit, facility usage fees, and Parks Department staff fees.
Risk Management:
• Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
Building & Neighborhood Services Department:
• Applicant will contact the Department to determine if Special Event Electrical Permit is needed.
Police Department:
• Applicant will hire at least two (2) extra-duty Franklin Police Officers.
Revenue Management:
• Applicant must obtain a Beer Permit from the City’s Beer Board.
• If wine is served, applicant must obtain separate permit from the Tennessee Alcohol Beverage Commission.