DATE: July 23, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Franklin 4 the Cure 5K on September 12, 2015 sponsored by the Westhaven Foundation (08/11/15 WS)
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Purpose
The purpose of this memo is to outline recommendations for the Race 4 the Cure 5K in Westhaven scheduled for September 12, 2015.
Background
The Westhaven Foundation has requested street closures for the Franklin 4 the Cure 5K run in Westhaven. This is an annual event with 100 percent of the proceeds benefitting the Monroe Carrell Jr. Children’s Hospital at Vanderbilt. Estimated attendance is 500.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant has provided a $1,000 refundable damage deposit.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
• Police Department:
o Applicant will hire the recommended number of extra-duty Franklin Police Officers to open/close streets and to provide security and traffic control.
• Sanitation and Environmental Services Department:
o Applicant will utilize volunteers to provide trash/garbage pick-up.
o Department will provide 15-20 rollout containers and recycle bins, if needed. The containers will be delivered the day before the event.