DATE: November 3, 2014
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Event Advisory Team
SUBJECT:
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Consideration of Event Permit for Dickens of a Christmas sponsored by the Heritage Foundation on December 13 - 14, 2014 (11/12/14 WS)
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Purpose
The purpose of this memorandum is to provide recommendations to the Franklin Board of Mayor and Aldermen (BOMA) concerning the 2014 Dickens of a Christmas event.
Background
The Heritage Foundation/Downtown Franklin Association has requested street closures for the annual Dickens of a Christmas event (December 13-14). Estimated attendance is 50,000.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
* Applicant will provide a $1,000 refundable damage deposit to City prior to event.
* Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
* Applicant will use the Third Avenue entrance of City Hall for vendor check-in.
Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
o Any accidents or injuries occurring during the event should be reported to City representatives immediately.
Streets Department:
o Department will set-up closure and provide barricades beginning at 4 a.m. on Saturday, December 14th.
o Applicant or designee will stay present at event until all vendors are gone.
o Department will provide clean-up crew after the event.
Police Department:
o Applicant will hire required number of extra-duty Franklin Police Officers to provide security and crowd control.
o Applicant has requested amplification on stages at the following locations for the permitted area:
o Fourth Avenue and Main
o City Hall (stage located off the Square in front of City Hall)
Pursuant to Franklin Municipal Code Section 11-403(3), these are the only locations at which amplified ...
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