DATE: February 12, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
title
Consideration of Event Permit for Walk Across Williamson Celebration event sponsored by the Williamson County Health Department on April 11, 2015 in Pinkerton Park (02/24/15 WS)
body
Purpose
The purpose of this memo is to outline recommendations for the Walk Across Williamson Celebration event at Pinkerton Park sponsored by the Williamson County Health Department.
Background
Walk Across Williamson is a collaborative effort between the Williamson County Health Council, Williamson County Schools and Franklin Special School District. Participants are encouraged to record the number of minutes they are active throughout the month of March, hopefully reaching the number of minutes that would equate to 90 miles (the width of Williamson County). Physical activity may include participation in gym workouts, walking or running, physical education, after school activities, or spending active time with the family. The celebration event planned for Pinkerton Park will include fitness demonstrations, a one-mile walk, and prize giveaways. They anticipate 1,000 people.
Recommendation
rec
Staff recommends approval with the following conditions:
? Applicant will provide a $1,000 damage deposit to City prior to event.
Risk Management:
? Applicant will provide certificate of insurance naming the City as additional insured. The certificate of insurance needs to include the dates of set up through equipment pickups and cleanup.
Police Department:
? Applicant will hire the recommended extra-duty Franklin Police Officers to provide security and traffic control.
? Pursuant to Franklin Municipal Code Section 11-403(3), amplified sound will only be permitted in the areas indicated on the application.
Parks Department:
? On Friday setup, work with Park staff for placement of stages, te...
Click here for full text