DATE: April 2, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Made South Market and Presale event at the Park at Harlinsdale Farm on September 11 - 12, 2015
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Purpose
The purpose of this memorandum is to outline recommendations for the Made South Market and Presale event at Harlinsdale Farm.
Background
Made South is a company that specializes in southern-made gifts, food, products and goods. They are proposing a one-day market at Harlinsdale which will feature approximately 100 vendors from all over the south. This event would charge an admission fee and include music and a kids area. The pre-event for special guests would occur the day before (Friday, September 11th) and feature BBQ, bourbon, and music. The pre-event is a ticketed event limited to 300 people. The applicant anticipates 2,500 attendees at the main event on Saturday. Proceeds will benefit the Monroe Carell Jr. Children's Hospital Vanderbilt at Williamson Medical Center.
Recommendation
Staff recommends approval with the following conditions:
* Applicant will provide Good Neighbor Letter which will be distributed to area residents.
* Risk Management:
o Certificate of Insurance for Made South must include all the activities, alcohol liability, equipment, vendors, booths and food trucks including the dates from set up to clean up to put on this event. Any hired providers must have insurance covering their activity, equipment and service, naming the City of Franklin as additional insured for the duration of the event from set up to clean up.
* Building and Neighborhood Services:
o Special Event Electrical Permit may be required if generators are used.
* Police Department:
o Applicant will hire recommended number of extra-duty Franklin Police Officer to provide traffic control and security, including overnight.
o Pursuant to Fran...
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