DATE: June 22, 2017
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Joe York, Director of Streets
SUBJECT:
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*Consideration of Change Order No. 2 to the On-Call Annual Contract for Concrete Curb and Sidewalk Repairs (COF Contract No. 2015-0081) with M.A.Y. Construction, Inc. for Time Extension Through June 30, 2018
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Purpose
The purpose of this memorandum is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Change Order No. 2 to the On-Call Annual Contract for Concrete Curb and Sidewalk Repairs (COF Contract No. 2015-0081) with M.A.Y. Construction, Inc. for a time extension through June 30, 2018.
Background
The Streets Department utilizes several on-call contractors to construct improvements and repairs to City infrastructure. As the title implies, the On-Call Annual Contract for Concrete Curb and Sidewalk Repairs is specifically used to construct improvements and repairs to curb & gutter and sidewalk.
On July 14, 2015, the BOMA approved Resolution 2015-40, which awarded the On-Call Annual Contract for Concrete Curb and Sidewalk Repairs (COF Contract No. 2015-0081) to M.A.Y. Construction, Inc. Because this is an annual contract, with funding supplied from the operating budget, this contract must be extended on a yearly basis. On October 25, 2016, the BOMA approved Change Order No. 1 to extend the contract time until June 30, 2017.
Change Order No. 2 will extend the contract time through June 30, 2018, which is the end of fiscal year (FY) 2018. The City will re-bid the annual contracts in Spring 2018. It is typical for the City to re-bid on-call annual contracts on a three (3) year cycle. Therefore, Change Order No. 2 will represent the final time extension to COF Contract No. 2015-0081.
Financial Impact
No direct funding is allocated with this contract. The actual amount of funding to be utilized by this contract is based directly on the approved, annual operating budget...
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