DATE: January 13, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
SUBJECT:
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Consideration of Event Permit for Americana Cross County Lines Festival at Harlinsdale Farm on May 30, 2015
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Purpose
The purpose of this memo is to outline recommendations for the Americana Cross County Lines Festival event at Harlinsdale Farm.
Background
Americana Music Association is a not for profit trade organization which promotes awareness, provides a forum, and advocates for the creative and economic vitality of the Americana music genre. Americana music incorporates elements of various American roots music styles, including country, folk, bluegrass, R&B and blues. The organization is located in The Factory at Franklin. The festival is a one-day music event that will feature bands from 11 a.m. until 12 Midnight. Tickets will be required for the event. All proceeds benefit the Americana Music Association. The applicant anticipates over 5,000 attendees.
Recommendation
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Staff recommends approval with the following conditions:
* Applicant will provide Good Neighbor Letter which will be distributed to area residents.
* Risk Management:
o Applicant will provide certificate of insurance with liquor liability naming the City as additional insured. The Certificate of Insurance is due 30 days prior to event and needs to include the dates of set up through equipment pickups and cleanup. It must include all activities, equipment, vendors, booths, and food trucks that are part of the event. Any hired providers must have insurance covering their activity, equipment and service, naming the city as additional insured.
* Building and Neighborhood Services:
o Special Event Electrical Permit will be required.
* Police Department:
o Applicant will hire recommended number of extra-duty Franklin Police Officer to provide traffic control and security, including overnight.
o Pursuant to Frank...
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