DATE: October 29, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Lisa Clayton, Parks Director
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of Resolution No. 2019-112, A Resolution to Authorize Staff To Enter Into Contract Negotiations With Selected Consulting Firms For Professional Design And Consulting Services For Parks Projects For The Parks Department. (Purchasing Office Procurement Solicitation No. 2020-008) (WS 11/12/19)
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Purpose
The purpose of Resolution No. 2019-112 is to establish a list of design and consulting service providers for parks projects for the Parks Department over the course of the next five (5) years.
Background
The City published on August 22, 2019 a Notice to Service Providers in the Williamson Herald for parks design and consulting services. In addition, solicitation documents were sent on or about the same date directly to 34 potential respondents known or thought to be interested in this solicitation. The request for qualifications listed the following categories of anticipated work:
* General Planning/Design/Engineering
* Architecture
* Landscape Architecture
* Historic Preservation/Restoration
Submittals from sixteen (16) service providers were publicly opened at the submittal opening held on September 26, 2019. A tabulation of the submittals received for this solicitation is attached.
Using evaluation criteria included in the request for qualifications, the submittal evaluation team, consisting of Parks Department staff plus the Assistant City Administrator for Public Works, recommends the City consider all sixteen firms as qualified to render services for the category or categories of work for which the firms expressed interest. The evaluation criteria included in the request for qualifications consisted of (a) experience and qualifications; (b) understanding and approach; (c) unique strengths of the respo...
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