DATE: Click here to enter a date.
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Mark Hilty, Water Management Director
Rick McPeak, Assistant Director, Water Management Department
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of Bid Award To Rye Engineering PLC Of Erin, Tennessee For Water Distribution System Leak Detection Services, For The Water Management Department (Purchasing Office Procurement Solicitation No. 2015-022; $25,000 Budgeted In 421-82560-52109 For Fiscal Year 2015; Contract No. 2015-0056)(03-10-15 WS)
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Purpose
The purpose of this procurement is to purchase water distribution system leak detection services through June 30, 2016, with three (3) options to extend the term of service for one (1) City fiscal year at a time, for the Water Management Department. The purpose of the leak detection survey is to identify and locate leaks in the surveyed portion of the water distribution lines maintained by the City, the repair of which leaks would increase the ratio of revenue-generating to non-revenue-generating water distributed by the City. The City is striving to improve the accountability for water distributed and its ultimate use or loss, reduce water lost to leakage, theft and other unauthorized uses, and to enhance customer service at reasonable rates.
Background
The City published on February 5, 2015 a Notice to Bidders in the Williamson Herald for water distribution system leak detection services through June 30, 2016, with three (3) options to extend the term of service for one (1) City fiscal year at a time. In addition, bid documents were sent on or about the same date directly to ten (10) potential bidders known or thought to be interested in this solicitation. Bids from five (5) vendors were publicly opened at the bid opening held on February 19, 2015. A tabulation of the bids received for this solicitat...
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