DATE: February 10, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Snowball Express 5K on May 23, 2015 in Downtown Franklin (02/24/15 WS)
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Purpose
The purpose of this memo is to outline recommendations for the Snowball Express 5K.
Background
Snowball Express supports the children and the surviving spouses of fallen soldiers who have died while on active duty since September 11, 2001. The mission of Snowball Express is to create hope and new memories for these families. They accomplish this mission through events hosted throughout the year, with a large event held in December ever year. The Ponders, a local family who has benefitted from Snowball Express, is requesting an event permit for a 5K in Downtown Franklin on Saturday, May 23rd. The applicant expects 500 runners. One hundred percent of the proceeds will go to Snowball Express.
Recommendation
Staff recommends approval with the following conditions:
• Applicant will provide Good Neighbor Letter which will be distributed to area residents.
Risk Management:
· Applicant will provide certificate of insurance naming the City as additional insured.
Building and Neighborhood Services:
· Special Event Electrical Permit may be required.
Police Department:
· Applicant will hire extra-duty Franklin Police Officer to provide traffic control and security.
Sanitation and Environmental Services:
· Department will provide 15 - 20 roll-outs and recycling containers.
· Applicant will have volunteers do cleanup during and after the event.
Fire/EMS Department:
· Tent permit and inspection will be required for any tents larger than 200 square feet.