DATE: April 2, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Bella Vintage sponsored by AGAPE at the Park at Harlinsdale Farm on August 28 - 30, 2015
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Purpose
The purpose of this memorandum is to outline recommendations for the Bella Vintage event sponsored by AGAPE at Harlinsdale Farm.
Background
AGAPE provides professional counseling and psychological services for adoption, foster care, and family preservation. They serve children adolescents, and adults with guidance with depression, anxiety, divorce, grief, and emotional, behavioral, and relationship-related challenges. This is the second year the event would be held at the Park at Harlinsdale Farm. Bella Vintage is a two-day Vintage Market event produced as an annual fundraiser for the organization. An admission fee is required. Antique dealers with vintage furniture and wares set up shop in a French Marketplace setting under large tents. The event also includes live music. The applicant anticipates over 5,000 attendees throughout the course of the event.
Recommendation
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Staff recommends approval with the following conditions:
* Applicant will provide Good Neighbor Letter which will be distributed to area residents.
* Risk Management:
o Certificate of Insurance for AGAPE must include all the activities, equipment, vendors, booths and food trucks to put on this event. Any hired providers must have insurance covering their activity, equipment and service, naming the City of Franklin as additional insured for the duration of the event from set up to clean up.
* Building and Neighborhood Services:
o Special Event Electrical Permit may be required if generators are used.
* Police Department:
o Applicant will hire recommended number of extra-duty Franklin Police Officer to provide traffic control and security, including overnight.
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