DATE: May 13, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit Application for Porchfest in Westhaven on June 20, 2015 sponsored by the Westhaven Foundation (05-26-15 WS)
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Purpose
The purpose of this memo is to outline recommendations for the Westhaven Porchfest.
Background
The Westhaven Foundation has requested street closures for their Westhaven Porchfest event scheduled for June 20, 2015 from 4 p.m. until 10 p.m. This is the fourth year for the event. Residents volunteer their porches for bands, singers and instrumentalists from a wide variety of musical genres to perform. The event also includes food trucks. At 6 p.m., music on the porches will end and attendees will gather at the lake in front of the Westhaven Town Center for an evening concert.
For this year's event, the organizers are requesting the closure of small sections of Westhaven
Blvd., Front Street, Cheltenham, and Pearl Street. Estimated attendance for the event is 2,000.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
· Applicant will provide a $1,000 refundable damage deposit to City prior to event.
· Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
· Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
· Police Department:
o Applicant will hire recommended number of extra duty officers.
· Fire Department
o Alleyways must remain accessible for emergency vehicles throughout the event.
· Sanitation and Environmental Services Department:
o Department will provide at least 20 roll-out containers and recycling frames.
o Applicant will provide volunteers for clean-up.