DATE: March 2, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Deborah Faulkner, Chief of Police
Lawrence Sullivan, Assistant City Recorder for Revenue / City Court Clerk
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration Of Procurement Award To Tyler Technologies, Inc. Of Lubbock, Texas, For An Electronic Citation System In The Total Non-Recurring Amount Of $233,594 For Hardware, Software Licensing And Services, Plus Annual Maintenance And Support Fees Of $29,500 Per Year After The First Year, For Use By The Police Department And City Court (FY2016 Budget Anticipates $253,300 To Be Financed By Means Of The City's Current Master Lease Arrangement; Contract No. 2015-0401) (03-09-16 WS)
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Purpose
The purpose of this procurement is to allow the Police Department and City Court to implement an electronic citation system whereby traffic citations may be originated and processed electronically.
Background
The proposed electronic citation system would permit patrol officers to discontinue using paper forms at the time of issuing the citation, and would allow Police Department Records and City Court personnel to discontinue having to key the citation data into their respective databases. The proposed procurement, including initial setup, training, support, software licensing, and hardware, as well as annual licensing, maintenance, and support services, would equip 100 police department users with the means to issue electronic citations, including a software interface with Police Department Records and City Court software. Staff anticipates that gains to the efficiency of operations in both Police and City Court, as well as a reduction in human error, would result from implementation of this system. Further, safety for patrol officers and convenience for the public would increase due to the reduced amount of time necessary to complete...
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