DATE: May 12, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Shirley Harmon-Gower, HR Director
SUBJECT:
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Consideration of Change Order to Kronos Agreement approved November 26, 2013 (COF 2013-0127) in the amount of $11,760 for a total of 2 HR Administrator licenses and 30 Manager licenses. (05-26-15 WS)
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Purpose
The purpose of this memorandum is to provide information to the Board of Mayor and Aldermen (BOMA) to consider approval of a change order for the purchase of additional HR Administrator and Manager User licenses.
Background
The City has been working to complete the Kronos HRIS software implementation. The City originally purchased 10 HR Administrator licenses and 150 Manager licenses during the procurement process that began June 2012. Since that time the City has increased the hiring of new and vacant positions, thus increasing the number of HR employees and Managers within the City. Additionally, there are non-manager users, such as Administrative Assistants, that will use a Manager's license to approve payroll.
Financial Impact
This change order is in the amount of $11,760. This includes a total of two HR Administrator licenses and 30 Manager licenses.
Recommendation
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Staff recommends approval of the change order with Kronos.