DATE: March 13, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
SUBJECT:
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Consideration of Event Permit for the Main Street Festival on April 25-26, 2015 sponsored by the Heritage Foundation in Downtown Franklin (03/24/15 WS)
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Purpose
Consideration of Event Permit for Main Street Festival sponsored by the Heritage Foundation on April 25-26, 2015 in Downtown Franklin.
Background
The event, organized by the Heritage Foundation and consisting of more than 220 arts/crafts vendors and entertainment, brings in an estimated 130,000 visitors to Franklin each year. The festival is scheduled for April 25th - 26th. On Saturday, April 25th, the event is scheduled for 10 a.m. to 10 p.m. Most of the arts & crafts vendors will close at 6 on Saturday; a "street party" is scheduled to be held on the Square from 7 p.m. until 10 p.m. Hours for the festival on Sunday, April 26th, are from 11 a.m. to 6 p.m. Changes for 2015 include the Carnival being located on Second Avenue North and the Main Stage will be in the Green Bank quadrant of the Square.
Recommendation
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Staff recommends approval of the event with the following conditions:
* Applicant will provide detailed map/layout to City detailing location of tents, vendors, etc. at least 15 days prior to event.
* Applicant will provide a $1000 damage deposit to City prior to event.
* Church Street Parking Lot will be closed for official vehicles only.
* Applicant will use the lobby area in City Hall to allow vendors to sign-in beginning at 8 p.m. on April 24th.
* When arriving for set up, vendors must enter the area via Third Avenue South. All vehicles must be out of the area no later than 9 a.m.
Risk Management:
* Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
* Any accidents or injuries occurring during the event should be reported to City representatives immediately....
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