DATE: August 26, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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*Consideration of Event Permit for Porchfest sponsored by the Westhaven Foundation on October 5, 2019 in Westhaven
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Purpose
The purpose of this memorandum is to outline recommendations for the Westhaven Porchfest.
Background
The Westhaven Foundation has requested street closures for their Westhaven Porchfest event scheduled for October 5, 2019 from 2 p.m. until 6 p.m. The event has been scaled back this year wth shorter hours and the elimination of the nighttime concert.
The attached map shows the streets closed from 1 p.m. until approximately 6:30 p.m. Estimated attendance is 3,000.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant has provided a $1,000 refundable damage deposit to City prior to event.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Applicant has contracted with a parking company to ensure attendees are parking in designated area.
• Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
• Police Department:
o Applicant will hire recommended number of City of Franklin extra duty officers.
o Applicant will stay in communications with the Department leading up to the event.
• Fire Department
o Alleyways must remain accessible for emergency vehicles throughout the event.
o Applicant will meet with the Department at least 30 days prior to event to discuss Department’s requirements.
• Sanitation and Environmental Services Department:
o Department will provide at least 20 roll-out containers and recycling frames.
o Applicant will provide volunteers for clean-up.