DATE: May 7, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Lisa Clayton, Parks Director
Brian Wilcox, Purchasing Manager
SUBJECT:
title
Consideration Of Contract Award To Omega Mapping Services Of Woodbury, Georgia In The Total Lump-Sum Amount Of $32,697 For Historic Cemeteries Ground Penetrating Radar And Mapping Services For The Parks Department (Purchasing Office Procurement Solicitation No. 2015-030; $33,333.00 Project Budget; Would Be A Fiscal Year 2016 Expenditure; Contract No. 2015-0116) (05-26-15 WS).
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Purpose
The purpose of this procurement is to purchase historic cemeteries ground penetrating radar services and prepare and produce digital mapping for Historic City Cemetery and Historic Rest Haven Cemetery. The mapping would provide permanent identification of the location of all graves and cemetery features, as well as the location of all available burial spaces, for future use by the City.
Background
The City published on March 5, 2015 a Notice to Bidders in the Williamson Herald for historic cemeteries ground penetrating radar and mapping. In addition, solicitation documents were sent on or about the same date directly to seven (7) potential proposers known or thought to be interested in this solicitation. Proposals from six (6) vendors were publicly opened at the submittal opening held on April 9, 2015. A tabulation of the proposals received for this solicitation is attached.
Financial Impact
The proposal ranked highest by the proposal evaluation team, from Omega Mapping Services of Woodbury, Georgia, is in the lump-sum amount of $32,697 for the specified project. The total budget for this project, including the grant funding and a City match, is $33,333. The Parks Department budget for fiscal year 2016 will allocate $33,333 out of the General Fund for this project. The proposal amount for the proposal from Omega Mapp...
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