DATE: January 29, 2020
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Shauna R. Billingsley, City Attorney
SUBJECT:
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COF Contract No. 2020-0022 Release And Agreement With Civil Constructors, Inc. And The Phoenix Insurance Company (Travelers) For Repair Of Fiber Optic Line.
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning Contract No. 2020-0022 a release and payment agreement with Traveler’s Insurance, who was acting on behalf of Civil Constructors, Inc., to reimburse the City for costs incurred in repairing a fiber optic line Civil Constructors had damaged.
Background
On January 22, 2019, during the construction of the Harpeth Hotel, Civil Constructors was removing a piece of asphalt as part of their work and damaged the fiber optic line embedded in the asphalt. City employees from the Information Technology and Water Departments performed the necessary repairs. The City billed Civil Constructors for the City’s costs to repair the line. Civil Constructors turned the invoice over to their insurance company, Traveler’s Insurance. The release and agreement referenced here was required by Traveler’s in order to process and close the claim. The City was reimbursed 100% of its cost.
Financial Impact
The City was reimbursed 100% of repair costs, so there is no financial impact.
Recommendation
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Staff recommends acknowledgement of the Release in Full for Claim EFS3998, which is attached here.