DATE: October 30, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Kristine Brock, Assistant City Administrator / CFO
Brian Wilcox, Purchasing Manager
SUBJECT:
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Recently exercised options to extend the terms of award for certain procurements (Contract Nos. 2017-0088 (Pinnacle Bank), 2016-0017 (CareHere, LLC), 2016-0112 (Aetna Life Insurance Company), 2016-0113 (Aetna Life Insurance Company), 2015-0091 (Public Risk Insurors), 2015-0106 (Sun Life Assurance Company of Canada), 2015-0362 (American Development Corp.), 2015-0361 (American Development Corp.), 2016-0101 (American Development Corporation), 2015-0363 (Brenntag Mid-South, Inc.), 2016-0102 (Brenntag Mid-South, Inc.), 2016-0012 (Civil & Environmental Consultants, Inc. (CEC)), 2015-0035 (Hach Company))
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Purpose
The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.
Background
Options to extend the terms of award for the following procurements have been recently exercised:
Financial Impact
In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget. Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.
Attachments
Copies of the notices of intent to exercise these options, as accepted by the vendor, are attached.