File #: 17-0901    Version: 1 Name: report of options to extend the terms of award for certain water and wastewater treatment chemical procurements having been recently exercised
Type: Item Approved on Behalf of the Board Status: Passed
File created: 10/13/2017 In control: Board of Mayor & Aldermen
On agenda: 11/14/2017 Final action: 11/14/2017
Title: Acknowledge report of options to extend the terms of award for certain water and wastewater treatment chemical procurements having been recently exercised (Contract Nos. 2015-0361 (with American Development Corporation for sodium hypochlorite), 2015-0362 (with American Development Corporation for sodium hydroxide), 2015-0363 (with Brenntag Mid-South, Inc. for muriatic acid (hydrochloric)), 2015-0364 (with Polydyne, Inc. for sludge polymer), 2016-0101 (with American Development Corporation for sodium permanganate), 2016-0102 (with Brenntag Mid-South, Inc. for hydrofluosilicic acid (fluoride)), 2016-0103 (with Brenntag Mid-South, Inc. for powder-activated carbon (Hydrodarco B)) and 2016-0104 (with Gulbrandsen Technologies, Inc. for polyaluminum chloride))
Sponsors: Kristine Brock, Michelle Hatcher
Attachments: 1. 2016-001 extension letter 2017.07.12, first option signed by both parties, 2. 2016-002 extension letter 2017.07.13, first option signed by both parties, 3. 2016-003 extension letter 2017.07.03, first option signed by both parties, 4. 2016-004 extension letter 2017.07.17, first option signed by both parties, 5. 2016-020 extension letter 2017.07.12, first option signed by both parties, 6. 2016-021 extension letter 2017.07.03, first option signed by both parties, 7. 2016-022 extension letter 2017.07.03, first option signed by both parties, 8. 2016-023 extension letter 2017.07.10, first option signed by both parties

 

DATE:                                                               October 13, 2017

 

TO:                                          Board of Mayor and Aldermen

 

FROM:                                          Eric Stuckey, City Administrator

                                          Kristine Tallent, Assistant City Administrator / CFO

                                          Brian Wilcox, Purchasing Manager

 

SUBJECT:                                          

title

Acknowledge report of options to extend the terms of award for certain water and wastewater treatment chemical procurements having been recently exercised (Contract Nos. 2015-0361 (with American Development Corporation for sodium hypochlorite), 2015-0362 (with American Development Corporation for sodium hydroxide), 2015-0363 (with Brenntag Mid-South, Inc. for muriatic acid (hydrochloric)), 2015-0364 (with Polydyne, Inc. for sludge polymer), 2016-0101 (with American Development Corporation for sodium permanganate), 2016-0102 (with Brenntag Mid-South, Inc. for hydrofluosilicic acid (fluoride)), 2016-0103 (with Brenntag Mid-South, Inc. for powder-activated carbon (Hydrodarco B)) and 2016-0104 (with Gulbrandsen Technologies, Inc. for polyaluminum chloride))

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Purpose

The purpose of this memorandum is to report that options to extend the terms of award for certain procurements have been recently exercised.

 

Background

Options to extend the terms of award for the following procurement have been recently exercised:

Financial Impact

In general, exercising options to extend terms of award is anticipated in the City’s current fiscal year budget.  Further, each department has indicated that the City’s approved budget currently provides sufficient funding for the City exercising the option to extend or, if applicable, for the portion of the extended term of award to be allocated to the current City fiscal year.

 

Recommendation

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Staff recommends that the Board of Mayor and Aldermen acknowledge receipt of this report that options to extend the terms of award for certain procurements have been recently exercised.  Copies of the notices of intent to exercise these options, as accepted by the vendor, are attached.