DATE: June 9, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit Application for Best Buddies 5K on August 22, 2015 in Cool Springs Sponsored by Best Buddies of Tennessee (06/23/15 WS).
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Purpose
The purpose of this memo is to outline recommendations for approval of the Best Buddies 5K on August 22nd.
Background
Best Buddies is a non-profit organization whose mission is to enhance the lives of people with intellectual disabilities and to provide opportunities for one-to-one friendships and integrated employment. The opening and closing "ceremonies" take place at Healthways. The route includes Cool Springs Blvd, McEwen Drive, and Carothers. The applicant estimates 1,200 attendees.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
· Applicant will provide a $1,000 refundable damage deposit to City prior to event.
· Applicant will distribute a Good Neighbor letter to affected neighborhoods.
· Risk Management:
o Applicant will provide certificate of insurance naming the City as additional insured.
· Police Department:
o Applicant will hire the recommended number of extra-duty Franklin Police Officers to provide street closures and traffic control during the event.