File #: 15-0547    Version: 1 Name:
Type: Event Permit Status: Passed
File created: 6/5/2015 In control: Board of Mayor & Aldermen
On agenda: 7/14/2015 Final action: 7/14/2015
Title: Consideration of Event Permit Application for Best Buddies 5K on August 22, 2015 in Cool Springs Sponsored by Best Buddies of Tennessee (06/23/15 WS).
Sponsors: Deb Faulkner
Attachments: 1. Best Buddies 2015 REVISED App.pdf
 
DATE:                  June 9, 2015
 
TO:            Board of Mayor and Aldermen
 
FROM:            Eric Stuckey, City Administrator
            Special Events Advisory Team
            
SUBJECT:            
title
Consideration of Event Permit Application for Best Buddies 5K on August 22, 2015 in Cool Springs Sponsored by Best Buddies of Tennessee (06/23/15 WS).
body
 
Purpose
The purpose of this memo is to outline recommendations for approval of the Best Buddies 5K on August 22nd.  
 
Background
Best Buddies is a non-profit organization whose mission is to enhance the lives of people with intellectual disabilities and to provide opportunities for one-to-one friendships and integrated employment.  The opening and closing "ceremonies" take place at Healthways.  The route includes Cool Springs Blvd, McEwen Drive, and Carothers.  The applicant estimates 1,200 attendees.  
 
Recommendation
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Staff recommends approval of the event application with the following recommendations:
 
·      Applicant will provide a $1,000 refundable damage deposit to City prior to event.
 
·      Applicant will distribute a Good Neighbor letter to affected neighborhoods.
 
·      Risk Management:
o      Applicant will provide certificate of insurance naming the City as additional insured.
 
·      Police Department:
o      Applicant will hire the recommended number of extra-duty Franklin Police Officers to provide street closures and traffic control during the event.