DATE: May 2, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Rocky Garzarek, Fire Chief
Todd Horton, Deputy Fire Chief
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of sole-source purchase from TargetSolutions Learning, LLC of San Diego, California of an online training management system in the total lump-sum amount of $13,670 for first year plus a like amount per year if extended for the Fire Department (Contract No. 2016-0045; 05/10/16 WS )
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Purpose
The purpose of this proposed procurement would be to purchase an online training management system for the Fire Department. The proposed purchase would afford Fire Department personnel the opportunity to meet the majority of their annual training requirements via the internet.
Background
City Purchasing Policy requires for sole-source purchases valued at or greater than $25,000 to be individually authorized by the Board of Mayor and Aldermen unless they are (a) for repairs to, maintenance of, licenses for and/or maintenance agreements for products already in use by the City, (b) for purchases of items necessary to maintain, expand or improve a manufacturer-specific system already in use by the City and that requires interconnectivity of and/or communication between the component parts, or (c) for purchases of items that have, for good and sufficient reason, previously been standardized by the City, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City. Staff is of the opinion that the proposed procurement of an online training management system does not fall into one of these three categories and thus would require individual authorization by the Board of Mayor and Aldermen.
However, staff is also of the opinion that the proposed purchase would qualify as a sole-source purchase. Target Solutions i...
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