DATE: April 29, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Mark Hilty, Water Management Director
Russell Sullivan, Water Treatment Superintendent
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of procurement award to Brenntag Mid-South, Inc. of Henderson, Kentucky, in the unit amount of $0.915 per pound for an estimated quantity of 38,000 pounds per year of powder-activated carbon (Hydrodarco B) for a term of award of up to five (5) years for the Water Treatment Division of the Water Management Department (Purchasing Office Procurement Solicitation No. 2016-022; Contract No. 2016-0103; 05/10/16 WS)
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Purpose
The purpose of this procurement is to purchase the supply and delivery of powder-activated carbon (Hydrodarco B), a chemical currently used in the process of treating raw water for distribution as potable water at the City's Water Treatment Facility. Deliveries are to be made within seven (7) calendar days after receipt of order during the term of award which is to be a minimum of twelve (12) months effective July 1, 2016, not to exceed five (5) years.
Background
The City published on March 10, 2016 a Notice to Bidders in the Williamson Herald for supply and delivery upon demand of each of the following four (4) water treatment chemicals for a minimum of twelve (12) months: sodium permanganate (Purchasing Office Solicitation No. 2016-020), hydrofluosilicic acid (fluoride) (2016-021), powder-activated carbon (Hydrodarco B) (2016-022), and polyaluminum chloride (PAC) (2016-023); each chemical being bid out independently. In addition, bid documents were sent on or about the same date directly to 23 potential bidders known or thought to be interested in this solicitation. Bids from three (3) vendors were publicly opened at the bid opening held on March 29, 2016. A tabulation of the bids received for this solicitation...
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