DATE: September 27, 2016
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Rocky Garzarek, Fire Chief
Todd Horton, Deputy Fire Chief for Administration and Emergency Management
Brian Wilcox, Purchasing Manager
SUBJECT:
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Acknowledge Report Of Sole-Source Purchase From Physio-Control, Inc. Of Redmond, Washington In Total Amount Of $47,253.15 ($14,742.75 In FY2017 And $16,255.20 Per Year In FY2018 And FY2019) For Three Years Of Annual Maintenance And Technical Support For City's Inventory Of Lifepak Cardiac Monitors And Automated External Defibrillators (AEDS) For The Fire Department ($23,000 Budgeted In 110-82620-42200 For Fiscal Year 2017; Contract No. 2016-0239)
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Purpose
The purpose of this memorandum is to report execution of City Contract No. 2016-0239 with Physio-Control, Inc. of Redmond, Washington for the sole-source purchase in the total amount of $47,253.15 for annual maintenance and technical support for inventory of LifePak cardiac monitors and automated external defibrillators (AEDs) for the Fire Department. The purpose of this purchase is to continue the maintenance agreement for service for this equipment and thus keep it in excellent working condition.
Background
City Purchasing Policy allows for the following category of sole-source purchases valued at or greater than $25,000 not to require individual authorization by the Board of Mayor and Aldermen (but which shall be reported to the Board): Repairs to, maintenance of, licenses for and/or maintenance agreements for products already in use by the City, so long as the product manufacturer representative has stated in writing that the vendor is the sole source available to the City, and so long as the vendor has stated in writing that the quoted pricing is the lowest municipal unit pricing available at that time and in the foreseeable future for the quantity indicated.
Staff is of the opinion that ...
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