DATE: May 10, 2018
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Mark Hilty, Assistant City Administrator of Public Works
Michelle Hatcher, Director of Water Management
Patricia McNeese, Utilities Engineer II
SUBJECT:
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Consideration of Supplement #2 to TDOT Utility Relocation Contract #7698 (COF Contract #2011-0051) For Mack Hatcher Parkway Northwest Water Line Relocation Contract
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Purpose
The purpose of this memo is to provide information to the Franklin Board of Mayor and Aldermen (BOMA) concerning the Supplement #2 to TDOT Utility Relocation Contract #7698 (COF Contract #2011-0051) For Mack Hatcher Parkway Northwest Water Line Relocation Contract.
Background
The original contract was approved by BOMA at the April 26, 2011 meeting. The original construction cost estimate, that was completed almost 8 years ago, was a preliminary number based on the water main lines within the right-of-way. As staff started work on the design, the estimated construction cost substantially increased due to the scope of necessary relocations. Supplement #1 was approved by BOMA on August 9, 2016, and increased the construction amount based on updated construction costs. The project will be let for bid in October 2018 but the construction amounts have decreased based on reductions in scope. Engineering costs will increase as the scope of work has changed.
Financial Impact
The contract supplement will change the reimbursement amounts associated with the water line relocation for the Mack Hatcher Northwest Extension Project. The total estimated project cost is $882,846.52 and shall be reimbursed by TDOT.
Recommendation
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Staff recommends approval of the Supplement #2 to TDOT Utility Relocation Contract #7698 (COF Contract #2011-0051) For Mack Hatcher Parkway Northwest Water Line Relocation Contract.