DATE: February 18, 2019
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Special Events Advisory Team
SUBJECT:
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Consideration of Event Permit for Westhaven 5K Memory Run benefitting the Alzheimer’s Association in Westhaven on May 4, 2019. (02/26/19 WS)
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Purpose
The purpose of this memorandum is to outline recommendations for the 5K Memory Run in Westhaven scheduled for May 4, 2019.
Background
The Westhaven Foundation has requested street closures for 5K Memory Run in Westhaven. This is first time event with proceeds benefitting the Alzheimer’s Association. Estimated attendance is 1000.
Recommendation
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Staff recommends approval of the event application with the following recommendations:
• Applicant has provided a $1,000 refundable damage deposit.
• Applicant will provide a Good Neighbor letter which will be distributed to affected neighborhoods.
• Risk Management:
o Applicant will provide certificate of insurance with liquor liability naming the City as additional insured.
• Police Department:
o Applicant will hire the recommended number of extra-duty Franklin Police Officers to open/close streets and to provide security and traffic control.
• Sanitation and Environmental Services Department:
o Applicant will utilize volunteers to provide trash/garbage pick-up.
o Department will provide 15-20 rollout containers and recycle bins, if needed. The containers will be delivered the day before the event.
• Fire/EMS
o Applicant will work with the Department on EMS services and inspections.