DATE: November 3, 2015
TO: Board of Mayor and Aldermen
FROM: Eric Stuckey, City Administrator
Russell Truell, Assistant City Administrator / CFO
Kristen Corn, Assistant City Attorney
Brian Wilcox, Purchasing Manager
SUBJECT:
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Consideration of Resolution 2015-20, A Resolution To Authorize The City Administrator To Execute Procurement Contracts And Agreements On Behalf Of The City After An Award Has Been Made Pursuant To City Policy. (10/08/15 Finance 3-0)
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Purpose
The purpose of this proposed resolution is to streamline and expedite the process of executing procurement contracts and agreements on behalf of the City after an award has been made pursuant to City policy.
Background
Currently, procurement contracts and agreements valued at $25,000 or less may be executed by the City Administrator and then reported to the Board of Mayor and Aldermen, while those valued more than $25,000 are to be executed by the Mayor after consideration and approval by the Board of Mayor and Aldermen. Pricing and a recommendation for award of procurements valued more than $25,000 and resulting from the City's own competitive process is presented for review and approval by the Board of Mayor and Aldermen. This practice would not change and is viewed by staff to be an important component of the City's transparency in public procurement.
Often, however, procurements valued at more than $25,000, regardless of pricing and the type of competitive process, necessitate a contract or agreement. In the opinion of staff, asking the Board of Mayor and Aldermen to pass judgment on procurement contracts and agreements valued at more than $25,000 when the contract or agreement is not yet in final form but pricing and a recommendation for award has already been approved by the Board of Mayor and Aldermen serves to delay the expeditious execution of the purchase. The same is true when pricing and the awarded vendor are established by means of an ...
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